Information we hold
We collect email addresses from Friends - people who offer them via a subscription form. No other details are collected. These addresses are stored in a MailChimp database which we do not administer and are used only to transmit occasional newsletters to those interested parties. Each of those messages carries an opt-out link for deletion of the email address.
For our Museum Volunteers we keep contact details (name, address, telephone and email details) plus the list of interests and skills provided by the volunteer. We record their starting date as volunteers as well. Volunteers registration forms have no expiry date, so their paper forms and database entries are kept for the term of their volunteer service. Volunteers may become Members of Sheringham Museum Trust and if they do, that status is recorded in our database.
No paper records now exist for our few remaining Life Members (now 'Life Friends') but they have supplied statements authorising the museum to contact them via email or their postal addresses. These statements do not contain any contact information - that is held in our membership database. The statements are held in the Manager's office, which is always locked in the Manager's absence.
Covid-19 Track and Trace
If we use online or telephone bookings to manage access while Covid-19 social distancing regulations are in operation, we are required to collect and hold location and contact information from all visitors to the museum. This informtion will be stored securely and will be used to support NHS tracing operations shyould that become necessary. The information will not be made available to any person or organisation outside the scope of NHS Track and Trace, and will be destroyed when no longer required for that purpose.